Abridged birth and/or marriage certificates merely indicate the most basic details pertaining to the person to whom the document is issued.

Obtaining documents from Home Affairs is generally a tedious and somewhat confusing exercise, but perhaps the trickiest part of the whole exercise is figuring out which documents you need to apply for. Do you need an abridged, unabridged, or vault copy of your official South African document? Or perhaps all three? Why are there three versions of each document, and what are the differences between them? Samigration.com, a document concierge service provider, provides some much-needed clarity on the topic…

Understanding Abridged Birth and Marriage Certificates

In essence, abridged birth and/or marriage certificates merely indicate the most basic details pertaining to the person to whom the document is issued.

Between 1995 and March 2013, all children born in South Africa were issued abridged birth certificates. These certificates stated the name and surname of the child’s biological mother only. Children born after March 2013 were issued with the longer-form unabridged birth certificate, indicating the details of both the child’s biological parents.

Abridged marriage certificates are issued by the Department of Home Affairs on default after a wedding takes place in South Africa. The married couple often receives this certificate immediately after their wedding. If you live, work, and plan to stay in South Africa, this certificate should suffice.

An unabridged marriage certificate is only issued by the Department of Home Affairs and thus the only version that counts in overseas applications. This document is given to South African couples as well as non-South African couples (if they apply for it) that get married within the Republic. These certificates are also issued in the event that one partner in the married couple is a foreign national. These certificates are typically issued if the couple lives outside of South Africa or has plans to travel outside of the country, but your reason for application can be anything, and you will not be denied application.

It is essential to understand that the terms’ ABRIDGED’ and ‘UNABRIDGED’ are no longer used by Home Affairs. Instead, birth certificates are simply issued as THE BIRTH CERTIFICATE, and marriage certificates are titled MARRIAGE CERTIFICATE. Although it does not state unabridged, these certificates contain the exact same details that can be found on the unabridged certificates.

Understanding Vault copies of South African documents

Whenever a South African citizen is born, the original registration paperwork is stored at the archival offices of the DHA. The same process is followed when someone gets married or a person’s death is registered. These documents, which are stored in the vault, are proof that certificates issued to South African citizens contain the correct information.

As the name implies, a vault copy is an authentic copy of the original registration form. The “vault” is merely the name for the archives where these documents are stored. One can have vault copies for a number of documents, but usually, only birth, death or marriage certificates are required by South African citizens. Divorce decrees are held by the High Court in which the divorce order was granted.

Since vault copies contain essential information, they might be requested by foreign passport and visa issuing authorities for travel or immigration purposes. Vault copies are used as protective measures against fraud as it is believed that computer-generated South African unabridged certificates are vulnerable to forgery. In order to prove one’s lineage, you will often need to provide a vault copy of your birth certificate.

When taking the example of a birth certificate into account, when a birth is registered, a vault copy thereof is written by hand and contains the following information:

• Name and surname of the child

• Date of birth

• Place of birth

• Marital status of the biological parents

• Names and surnames of both biological parents

• Birthplace of both biological parents

How long does it take to obtain a vault copy from Home Affairs?

Locating the original file to make a copy of the birth registration form can be a lengthy process. When applying for these documents on your own, it can take a few months to obtain vault copies and in rare cases, even years. The process is further delayed by the fact that courier bags need to be filled up before they are dispatched to various branches of Home Affairs.

In the event that the DHA is unable to retrieve your documents from the vault, they might attempt to search for the document a second time, but after this attempt fails, the document will be classified as lost. This is why it is absolutely imperative to take good care of your original documents and make your own copies of them (hard and digital format copies).

Final thoughts

It is clear that it is always best to start planning early. Even if you do not currently have a need for the vault copies of your birth or marriage certificates, it’s better to apply for them and have them in hand when you need them most rather than finding out that an official process like applying for foreign citizenship might potentially be derailed by the fact that your vault copies are hard to track down.

If you need assistance with obtaining a copy of your marriage or birth certificate, get in touch with Samigration.com today.

How can we help you , please email us to info@samigration.com whatsapp message me on: 

 +27 82 373 8415, where are you now? check our website : www.samigration.com

Please rate us by clinking on this links : 

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Alternatively , please contact us on :

 Whatsapp  Tel No : +27 (0) 82 373 8415 - ( Whatsapp messages only, No calls )

Tel No office : +27 (0) 82 373 8415 ( Whatsapp messages only, No calls ) 

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What is a Letter of No Impediment, why is it important? Samigration.com shares with South Africans all about it and how to obtain yours quickly

A Letter of No Impediment is of paramount importance for South African citizens when traveling abroad. But what exactly is this document, what purpose does it serve, and what’s the fastest route to obtaining one if you need it? This article delves into the topic and aims to answer all these questions.

 THE IMPORTANCE OF A LETTER OF NO IMPEDIMENT

A Letter (or Certificate) of No Impediment is necessitated by foreign authorities when South African nationals intend to marry in foreign countries. The South African Department of Home Affairs grants the certificate, confirming an individual’s current marital status. The certificate remains valid for a duration of six months from its issuance date. Though colloquially referred to as a letter of no impediment, this certificate assumes various other titles, including:

• Non-Impediment Letter

• No-Impediment Certificate

• Declaration of Non-Impediment to Marry

• Certificate of Freedom to Marry

• Statutory Declaration of Single Status

• Single Status Letter / Certificate

• Statement In-Lieu of Certificate of Non-Impediment to Marriage Abroad

• Affidavit of Intended Marriage

In instances where a previous marriage has occurred, a Letter of No Impediment, coupled with a divorce decree, is required to validate one’s unmarried status. In many foreign nations, this legal document is indispensable; without it, marriage within their jurisdiction or registration of such a marriage might be precluded.

LEGALISATION AND AUTHENTICITY OF A LETTER OF NO IMPEDIMENT

For those possessing an original Letter of No Impediment, the option of legalisation is available. This involves having the letter officially placed on a Home Affairs letterhead, endorsed, and stamped by an authorized Home Affairs official.

It’s pertinent to note that the authenticity of a Letter of No Impediment lies in its issuance, stamping, and endorsement by duly authorized Home Affairs officials. Letters of no impediment issued by regional Home Affairs offices are not legally accepted. The only legally recognised letters of no impediment for international marriages are those issued by the Department of Home Affairs Head Office.

WHO CAN APPLY FOR THE LETTER?

Individuals desiring to marry outside South Africa may be required to furnish foreign authorities with an apostilled letter of no impediment. This letter aims to verify the legal capacity and right to marry. Should the intended marriage occur in a country adhering to the 1961 Hague Convention, an apostilled letter simplifies the document legalisation process.

The procedure can prove more intricate for countries not party to the Convention. In such instances, the Letter of No Impediment must undergo authentication via a three-tiered process. Irrespective of the country’s Convention status, obtaining a Letter of No Impediment is crucial for securing visas and permits.

HOW CAN ONE APPLY IN SOUTH AFRICA?

To acquire a letter of no impediment, applications can be submitted to either the Department of Home Affairs or a South African High Commission office (note the potential for extended waiting periods).

The application process entails completing a designated form and submitting an application fee. Processing times may vary depending on the workload of the High Commission Office, potentially exceeding six months for issuance.

Before seeking a Letter of No Impediment, verifying your South African marital status is advisable. Instances of fraudulent marriages reported to the Department of Home Affairs underscore the necessity of confirming your marital identity before application.

HOW LONG DOES IT TAKE TO GET THE LETTER?

Processing times for these certificates are contingent on the accessibility of records within the Department of Home Affairs archives. Obtaining a Letter of No Impediment from a South African High Commission or consulate can take up to six months. However, document experts like Samigration.com can assist South Africans with obtaining these certificates in 2-6 weeks.

FINAL THOUGHTS

Letters of no impediment serve as official government documents, attesting to the thorough investigation of an individual’s credentials, confirming the absence of any record of marriage under their name. This preventative measure ensures individuals can only marry in different countries with detection.

Issued by the South African Department of Home Affairs, these certificates affirm the marital status of South African nationals. Their validity extends for six months and extends to various legal processes within and beyond South Africa, including visa applications, residency permits, and marriage procedures.

For those seeking a Letter of No Impediment, we understand the inconvenience of navigating queues at Home Affairs. Samigration.com, a South African agency specializing in legal document assistance, offers a hassle-free solution.

How can we help you , please email us to info@samigration.com whatsapp message me on: 

 +27 82 373 8415, where are you now? check our website : www.samigration.com

Please rate us by clinking on this links : 

Sa Migration Visas

https://g.page/SAMigration?gm

Alternatively , please contact us on :

 Whatsapp  Tel No : +27 (0) 82 373 8415 - ( Whatsapp messages only, No calls )

Tel No office : +27 (0) 82 373 8415 ( Whatsapp messages only, No calls ) 

Tel No landline CT  :  +27 (0) 21 879 5560

Tel No landline JHB : +27 (0) 12 880 1490 

Tel No admin : +27 (0) 64 126 3073  ( Whatsapp calls only  No Messages ) 

Tel No sales : +27 (0) 74 0366127 - ( Whatsapp calls only  No Messages )

www.samigration.com

• Hundreds of homeowners-to-be across Germany have been left in the lurch as builders go out of business.

• A jump in interest rates and material costs has seen twice as many developers file for insolvency over the last year than during the previous 12 months.

• The German  government on Monday offered a new package of measures to help ease the pressure.

Valeriy Shevchenko felt like he made the purchase of his lifetime when he beat a queue of prospective buyers to secure a two-bedroom apartment in one of Berlin`s most popular districts.

Two years on, the 33-year-old`s housing dreams have come crashing down after the developer of his new home, Project Immobilien, went bankrupt.

Hit by a sudden jump in interest rates and raw material costs, twice as many developers have filed for insolvency over the last year than during the previous 12 months.

Like hundreds of homeowners-to-be across the country, Shevchenko found construction of his new home suddenly halted, as workers cleared out of the site where the concrete skeleton of the building stands with no windows.

`From the middle of August, the construction was frozen. The cabinets for the workers here, the crane in the middle, everything moved away,` said Shevchenko at the site, shellshocked by the setback.

With such scenes multiplying across the country, Chancellor Olaf Scholz`s government on Monday offered a new package of measures to help ease the pressure on builders and homebuyers. 

They include a pledge to not toughen up energy standards that could prove costly for developers, while extending mortgage help to families and financing for renovation.

The construction sector voiced satisfaction with the package, with Tim-Oliver Mueller, president of German building lobby group HDB, saying that the measures were `more comprehensive than expected`. 

For years, record-low interest rates and strong demand had spurred new projects and investment in Germany`s property market.

But a sharp rise in consumer prices as a consequence of Russia`s invasion of Ukraine has forced the European Central Bank to aggressively raise interest rates to curb inflation, drastically pushing up mortgage costs and in turn bringing down property prices as well as profit margins of building projects.

Builders are also suffering from higher raw material costs, a problem that had already begun during the pandemic but which has been accentuated by the Ukraine war.

`Investors no longer know how to make certain projects profitable,` said Mueller.

In a sign of the crisis, developer giant Vonovia recently decided to put 60 000 projects on hold. 

One in five property companies has reported cancelling building projects in August, while 11.9 percent face financing difficulties, according to a recent survey by economic research institute Ifo, which described the figures as unprecedented in 30 years.

Many of the halted projects are also well advanced, pushing buyers into dire financial straits.

In Berlin, investors of the Project Immobilien`s construction had already paid half of what is due.

`I`m not a rich person. My money is the fruit of my labour,` said Shevchenko, who had already paid up 250 000 euros (~R4.98 million) for the apartment he bought for half a million euros. 

With no insurance purchased by the building company or the future homeowners, there is no financial protection against the sudden bankruptcy.

Their only hope now is to find someone else to take over the construction, or to finish it themselves.

`I never thought that something like that could happen in Germany,` said Marina Prakharchuk, 39, with tears in her eyes. 

The Belarusian had paid up 175 000 euros for her 45-metre square apartment.

`All my savings are in there,` said the employee of a logistics company.

Beyond the investors left roofless by insolvent developers, the property crisis risks spiralling into a giant social crisis as the knock-on effects from the building slowdown crash into the rental market.

Scholz`s government had promised to build 400 000 homes a year to alleviate an endemic housing shortage made worse by burgeoning demand from an inflow of refugees and foreign workers.

But building permits have nose-dived 25 percent between January and June compared to a year ago. 

Experts believe the sector will struggle to even hit 250 000 in new build approvals this year, while next year bodes no better with a forecast of under 200 000.

With fewer new housing stock coming on the market, rents are rising unabated, further eroding households` purchasing power.

`More affordable housing must be built in Germany so that young families and those who are looking for apartments can have a good chance of finding one,` said Scholz, after the crisis talks

In the modern world of employment in which South Africa is fast being recognised as a destination of choice for remote workers, foreign employers must take care to align the employment contract to the appropriate system of law, says Bradley Workman-Davies. 

The Labour Relations Act (LRA), among other important functions, regulates the rights of employees whose contract of employment has been terminated, and affords the employee the right to refer a dispute to the Commission for Conciliation, Mediation and Arbitration (CCMA) upon receipt of such notice.

However, the position of an employee who needs to rely on legal protection in terms of labour law within the framework of diplomatic immunity remains vulnerable in view of the limitation of their employment rights, and a recent case in the CCMA demonstrates that the mere fact that the employee works in South Africa, does not always mean that the employee can appeal to the LRA or other South African labour laws, if there is an employment dispute.

This is seen in the case of Pitya v United States of America [2023] (`Pitya`), where the court had to determine whether an employee employed by a diplomatic or consular employer was entitled to refer a claim in damages for an unfair dismissal to the CCMA. In this case, Pitya was employed as a visa assistant by a consulate which is part of the US Diplomatic mission to South Africa and component of the US Department of State.

The consulate assists US citizens with documentation related to their status and issuing of visas to non-US citizens. Pitya’s role involved various duties, such as accepting, reviewing, and processing nonimmigrant and immigrant visa applications, and providing information to applicants, government officials and members of the US mission in regard to data entry and visa printing.

Pitya was dismissed from his position at the United States diplomatic mission to South Africa and dissatisfied with his dismissal, referred a claim for payment of money arising from his dismissal to the CCMA. However, the CCMA ruled that it lacked jurisdiction to arbitrate the unfair dismissal dispute on the basis that the applicant’s employment was directly related to the sovereign powers of foreign state and that the employer enjoyed immunity under the Foreign States Immunities Act 87 of 1981 (“Act“).

On a review before the Labour Court, it found that the CCMA commissioner’s reasons in finding that Act ousted the CCMA’S jurisdiction were correct.

The Labour Court considered the Act and held that it clearly regulated legal immunity that is afforded to foreign states to include `government of foreign states` and `any departments of the government` in terms of Section 1 (2) (b) and (c) of the Act. Critically, the Labour Court recognised that the Act provides that `a foreign state shall be immune from the jurisdiction of the courts of the Republic except as provided in this Act or any proclamation issued thereunder` and that courts are required to `give effect to the immunity conferred by the Act even though the foreign state does not appear in the proceedings under question.`

Notably however, there are exceptions to the above rule which apply to contracts of employment, so that if �`

• the contract of employment was entered into in the Republic, or the work is to be performed wholly or partly in the Republic;

• at the time when the contract was entered into the individual was a South African citizen or was ordinarily resident in the Republic; and

• at the time when the proceedings are brought the individual is not a citizen of the foreign state,

• then the laws of South Africa will in fact apply.  

However, this exception does not apply if the parties to the contract have agreed in writing that the dispute or any dispute relating to the contract is subject to the courts of a foreign state, or the proceedings relate to the employment of the head of a diplomatic mission or any member of the diplomatic, administrative, technical or service staff of the mission or to the employment of the head of a consular post or any member of the consular, labour, trade, administrative, technical or service staff of the post.

In light of the above, the Court found that Pitya in his capacity as a visa assistant was a `consular, labour, trade, administrative, technical or service staff of the post` which fell within the bounds of the exemption and that the CCMA, and the Labour Court lacked jurisdiction to entertain a referral on account that the employer enjoyed immunity.

This case is important in confirming the principal that mere physical presence of an employee in South Africa does not always subject them to South African labour laws. In the Pitya case, this was due to the fact that the employee fell within the bounds of the diplomatic exemption.

However, the case points to and recognises a more general principal, which is also accepted in South African law and which is not dependant on one of the parties being a diplomatic or consular staff member. And that is if the parties to the employment contract agree on the application of a foreign legal system, and submit to the jurisdiction of the foreign legal system, and there are sufficient other factors pointing the foreign legal system, rather than South Africa, as having the stronger or better nexus to the employment relationship, then South African laws may not apply even if the place of work is South Africa.

Especially in the modern world of employment in which South Africa is fast being recognised as a destination of choice for remote workers, it is important for foreign employers that may seek to engage with or deploy a workforce to South Africa that, provided that the relevant contractual care is taken to align the employment relationship to the correct foreign system of law, South African labour laws do not always have to apply to the relationship.

Professor Mark Smith is leaving the Stellenbosch Business School. 

Supplied

• Stellenbosch Business School director Professor Mark Smith has had to resign from the position he held since 2020.

• News24 understands this development is related to challenges with securing appropriate visas for his family.

• The university says it continues to support ongoing discussions with Universities South Africa and the Home Affairs Department to `smooth out visa processes`.

Stellenbosch Business School director Professor Mark Smith has resigned from his position, which he has held since 2020. News24 understands this development was a result of his family not being able to secure appropriate visas to reside in South Africa.

Stellenbosch University on Friday issued a statement indicating that Smith had made the `difficult decision` to resign.

`The decision was not taken lightly as professor Smith deeply values his role at the business school and the progress made during his tenure. However, in consideration of his family, who are residing in France, he believes it is now the right time to embark on a new chapter in his life,` the statement reads.

Said Professor Ingrid Woolard, Stellenbosch University`s dean of economic and management sciences: `The university is indeed losing a valuable contributor, but we wish professor Smith all the best as he reunites with his family…`

Woolard added that the university was committed to creating a `welcoming environment for prospective national and international staff`.

`As such, it will continue to support Universities South Africa in ongoing discussions with the Department of Home Affairs to smooth out visa processes,` Woolard added.

Smith will continue in his role until the end of October 2023 to ensure a smooth transition for the institution. He will be leaving for Europe at the end of the year to join his family in France.

`I am personally and professionally sad about leaving Stellenbosch University and South Africa before the end of my mandate. The challenges of international relocation affect many families in South Africa and beyond, but this is ultimately a personal story.

`While my personal circumstances led us as a family to make our decision for me to return to Europe, some families do not have this choice or allow more time to continue seeking the required documentation,` Smith said.

He will be exploring new opportunities in management education in Europe and will continue to contribute to the four-day workweek trial, which he helped run in South Africa and has since expanded to numerous countries in Europe, said the university.

`I will remain proudly attached to Stellenbosch University as an extraordinary professor,` he said.

Professor Charles Adjasi has been appointed acting director of the business school.

In the short time Smith led the business school, it underwent a rebranding and renaming, and obtained full five-year accreditations from globally recognised accreditation organisations in the UK and US. He has also led preparations to obtain upcoming accreditations in 2024 from EQUIS, another international school accreditation system, and the Association of African Business Schools.

During his tenure, the school was also invited to join the Council on Business in Society, which focuses on responsible leadership. The business school`s international reputation also rose, having been recognised as the best business school in South Africa in 2022 by EdUniversal.

Furthermore, the academic faculty also grew with nearly a quarter of the academics joining since 2020.

The university also noted Smith`s work in strengthening the business school`s capabilities in digital education and artificial intelligence by forming partnerships with leading institutions worldwide.